A-Z Guide to holding conferences and events in Leeds

ALL YOU NEED TO KNOW ABOUT YOUR NEXT CONFERENCE OR EVENT IN LEEDS AS WE FOLLOW THE GOVERNMENT ROADMAP OUT OF LOCKDOWN 

 

Here at Conference Leeds our priority is to keep conference delegates, partners and residents of Leeds safe and healthy. Our city is well known for collaboration and community spirit amongst all those people who live, work, study and visit here and we are looking forward to welcoming conferences and events back to the city from 17th May.

As we return to a new-normal in light of the Covid-19 pandemic, we have created an A-Z guide which gives you all you need to know about hosting and attending your next conference or event in Leeds.

 

A – Arriving  Travelling to Leeds is simple. We’re located in the heart of the UK and the train station is in the city centre. Please remember to wear face coverings when using public transport and travel safely together. If you choose to drive into the city, check out the car park information here.

A – Architecture Leeds is known for having spectacular architecture around every corner. From the Victorian splendour of the arcades to the iconic modern buildings, once you start to take it all in, you’ll be surprised at what you discover all within our compact and walkable city centre, where every venue is within easy reach. Take a look at our digital map here to see for yourself!

A – Ambassadors  Leeds as a city is an economic powerhouse, home to a diverse array of sectors, fields and industries, with experienced professionals, academics and thought leaders. Whether you’re looking to bring your association’s conference to Leeds or to find out more about how we can connect you with industry experts you can find out more here.

B – Booking your next conference in Leeds. Following the government announcement on 10th May that conferences and events can once again take place, our Conference Officers with a combined experience of over 50 years in the industry, will be delighted to advise and support you in bringing your conference to Leeds.

C – Conferencing Leeds was crowned as The Best UK Events Destination at the C&IT Awards 2020 and is the 5th most popular conferencing destination in the UK, according to the 2019 BMEIS report. Now as restrictions lift from 17th May, we look forward to welcoming event organisers and delegates back to Leeds safely. To find the right conferencing venue for your event in Leeds click here.

C – Case Studies Having welcomed 3.5 million delegates to Leeds in 2019 we know a thing or two about conferences, take a look here at how the city has hosted some previous events.

C – Catering The future of catering may look a little different at venues in the short term, but that does not mean that organisers or delegates will be left disappointed. Many venues have adapted their offer to include delicious and imaginative food options in a safe way.

D – Distancing We couldn’t not mention this here. As you enjoy wandering around our lovely city, venues and hotels, please remember to keep 2 metres apart. Where this isn’t possible, please stick to the 1m+ distance with extra precautions in place.

D – Delegate experiences  Dive right into Leeds. Whether you want history and heritage, culture and creativity, food and drink, retail and nightlife or spectator sports and the great outdoors, all are within easy reach of the city centre of Leeds. Here are some of our favourites.

D – Driving Should you decide to drive into Leeds we recommend planning your journey in advance and checking for any roadworks that may be taking place via the Connecting Leeds website. You can find car parking information here.

E – Events Whether it’s a gala dinner, drinks reception or something that little bit different we have some truly unique spaces for events here in Leeds.

E – Exhibitions Depending on the size of your exhibition, Leeds has a number of venues with extensive floor space. Take a look here for information about all our exhibition spaces.

F – Familiarisation Visits  Government guidelines stipulated that from 12th April exhibition and conference centres were also allowed to show small groups (of up to 30 people, with social distancing in place) around to view the facilities and plan future events The team at Conference Leeds are looking forward to helping organise site visits to our venues in Leeds.

F – Friendly  Leeds is a friendly and welcoming destination, known for our wonderful Yorkshire welcome and we cannot wait to welcome you back to our city again. Although, we do ask that whilst you’re here, please be respectful of others, maintain the 2 metre social distance to keep yourselves and others safe.

F – Face Coverings Please wear a face covering in indoor settings where social distancing may be difficult, and where you will come into contact with people you do not normally meet. The latest government guidelines with regards to the wearing of face coverings can be found here.

F – Food and Drink The food and drink scene in Leeds is some of the country’s best. We are thrilled so many restaurants, cafes and bars have been able to open their outdoor spaces,  and with indoor bookings taking place from the 17th May, for up to six individual people or two households, you will again be spoiled for choice. More information is available  on our Food and Drink pages but please be sure to check and book with the venue in advance.

F – Find a venue If you are looking for a conference/meeting space in Leeds then Conference Leeds is here to help.  You can search the city’s conference venue portfolio on our website or send your enquiry to us and we will take a look for you.

G – Getting Around Leeds has a compact and walkable city centre. Our hotels and venues can easily be reached on foot and most are within a 5-10 minute walk from each other. If walking is not an option then either a taxi or bus can be taken.

H – Hands  We all know this one but just a reminder. Wash your hands regularly and for 20 seconds.

H – Hotels There is a wide range of excellent hotels here in Leeds, from the big names to stylish boutiques. The city’s hoteliers are looking forward to be able to welcome guests and conference delegates back.  Whilst social distancing restrictions are still in place things may be slightly different from normal, you can see what our hotels have put in place to keep you safe when visiting in our blog the future of accommodation.

H – Hand sanitiser stations are in place in the main areas of the city and many hotels, venues, restaurants, shops and bars also have their own stations. It’s always a good idea though to bring your own just in case.

I – Information  We are keeping this webpage up to date with information about holding your conference in Leeds. When you’re in the city centre, you will see new signage in busy areas of the city with key information and a reminder to maintain 2 metre social distancing at all times. Information related to the Coronavirus can be found on the Leeds City Council Website.

J – Jargon Buster  We know that when it comes to business events and travel the government guidance can differ from country to country so should you need anything clarifying with regards to the guidance and the situation in Leeds, please contact us on  info@conferenceleeds.co.uk

K – Know Before you Go For all guidance for travel within Great Britain and Northern Ireland, as well as information for visitors travelling to Great Britain and Northern Ireland please refer to Visit Britain’s Know Before You Go pages

K – Knowledge Hubs Leeds is the third largest city in the UK, with a 1.9m strong workforce generating 5% of the nation’s GVA. An economic powerhouse, home to a diverse array of sectors, fields and industries, with specialities in Health and Innovation, Digital and Information Economy, Manufacturing and Financial and Professional Services.

L  – Leeds is a modern, vibrant city with a rich industrial past, where no two conferences are the same. This is where you will experience exceptional. Whether it be the exciting venue portfolio or the thriving food and drink scene, world-class sporting events or the incredible culture and heritage our city has at your disposal and it’s our job is to help make it happen. Forging connections, starting conversations and driving progress.

M – Meetings can now take place! All of our  venues have updated their offerings to ensure the safety of delegates, these include new technology in order to host hybrid meetings, reduced meeting room capacities as well as new menu offerings and extra spaces for refreshments and lunch breaks. You can find out more about our venue portfolio here.

N – Nightlife Leeds is well known for having a vibrant and exciting nightlife to be enjoyed by all delegates when in the city.  From the 17th May the majority of the city’s evening economy will be reopening again.  We recommend that you plan your night out in advance and reserve your tables whilst social distancing restrictions are in place.

O – One way systems Please be aware that many venues will be operating one way systems to keep you safe. Please adhere to signage.

O – Outdoor space for conferencing and events.  We know that some delegates may feel more comfortable meeting in the open air and Leeds has a number of venues which can host outdoor events or host parts of your meeting or breaks outside, some examples of places with outdoor space can be found here.

P – Parking If you’re planning to drive into Leeds, there are plenty of car parks available in convenient locations in and around the city. Find out more here.

Q – Questions  We have tried to cover as much information here about hosting or attending your next conference safely in Leeds. But if you have any further questions, please don’t hesitate to contact us.

Q – Queuing In order to maintain social distancing and keep everybody safe, it is likely that during your time in Leeds you may need to queue, whether it be to enter the conference venue or your events space. Shops will be limiting the number of people inside with a ‘one in one out’ system. Restaurants, bars and cafes that open will be doing so on a reduced capacity, so please book in advance.

R – Restaurants There are plenty of restaurants open and those with private dining rooms are able to accepting bookings from the 17th May.  Please be mindful that things may look a little different, venues will be operating at a reduced capacity, will be following the government’s rule of ‘six people or two households’ in terms of party size. All members of your party will be asked for contact details for test and trace and you will also need to wear a face covering when moving around inside the venue. We recommend booking your table in advance to avoid disappointment.  Some of our favourite restaurants for drinks receptions and private dinners can be found here.

S – Shopping Leeds is one of the UK’s best shopping destinations. Why not enjoy some retail therapy during your leisure time. The spectacular arcades, shopping centres and independent retailers haven’t moved an inch and are all looking forward to welcoming shoppers back…at a safe distance of course! It is mandatory to wear a face covering when in shops.  Find out more about the city’s retail experiences here.

S – Sport Leeds is a city with a rich sporting heritage, home to Premier League team Leeds United and decorated sides like Leeds Rhinos and the Yorkshire County Cricket Club. We’re also famous for triathletes, boxing and cycling! Find out more about sport in Leeds.

T – Toilets Many public toilets and baby changing facilities are open, but some are closed. All toilets have less capacity than usual, so you may need to queue at busy times, please keep this in mind. In the city centre, Trinity Leeds and Victoria Gate do have toilet facilities open.

T- Taxis There are many designated taxi ranks in the city and at Leeds Train Station and Leeds Bradford Airport for you to take a licenced taxi to your desired destination. Uber also operates in the city. Face coverings must be worn in all taxis and private hire vehicles.

U – Leeds is known for its unique venues from the architecture grandeur of Aspire to modern and quirky conference centres like The Studio and Horizon, you can find the perfect venue for your conference or event here in Leeds. If you require some further help you can make an enquiry with our team.

U – Updates For all the latest updates on hosting your conference in Leeds or visiting Leeds as a delegate, be sure to follow @ConferenceLeeds on Twitter and Linkedin. Or if you’re coming to a conference or event in the city and plan to return or stay longer, please check out Visit Leeds’ Facebook, Instagram and Twitter to keep you posted about what’s new in our brilliant city.

V – Virtual Leeds We know that with current international travel restrictions in place that it might not be possible for you to get to Leeds for a site visit or to familiarise yourself with the city, so we have put together the virtual tours and meeting room assets of hotels and venues in Leeds. Get a feel for our city’s event spaces without leaving your home.

V – Victorian Leeds may be a modern city but you can still find lots of examples and connections to our Victorian heritage.

V – Visitor Centre When you find yourself in Leeds and need any information on things to do or places to visit then pop along to our visitor centre where one of the staff will be only too happy to answer any questions you may have.

W – Waterfront A walk along Leeds waterfront is like a walk through the city’s history. You’ll pass impressive modern structures like Wellington Place and the Royal Armouries rubbing shoulders with the historic character of The Calls. But walk a little further and you’ll be taken even further back at Kirkstall Abbey, Leeds Industrial Museum or Thwaite Mills, one of the last remaining examples in Britain of a water-powered mill. You may also spot wildlife and street art along the way! Our favourite way to travel along the waterfront is the little yellow water taxis. While the taxis are not currently running, we’ll be sure to let you know when they are, so check back soon.

W – We’re Good To Go VisitBritain/VisitEngland have launched “We’re Good To Go”, the official UK mark to signal that tourism, meeting and event space or hospitality business has worked hard to follow government and industry COVID-19 guidelines and has a process in place to maintain cleanliness and aid social distancing. So when you see the green ring logo in windows, on websites and on social media, you can be reassured these places are safe to visit.

X X-ray Fun fact! Leeds born Sir William Henry Bragg demonstrated how X-rays could “reveal structures that were otherwise invisible” and he went on to receive a Nobel Prize in Physics, for his invention of the X-ray spectrometer and further scientific work. Learn more about how the people of Leeds have helped to shape our world in our blog here.

Y – Your safety Here at Conference Leeds our priority is to keep visitors and locals safe and healthy. Leeds City Council has been working hard to make sure the public spaces in city centres and towns are safe and ready for you to visit. You’ll see hand sanitising stations in place for the public, narrower streets and arcades becoming one way with markings in place to make it easy to follow, and new signage in busy areas with key information and a reminder to maintain two-metre social distancing at all times. You can read more what has been put in place here.

Z – Zzzz Staying in Leeds and getting good quality sleep is so important when you are organising and attending a conference. We are here to help with all your accommodation needs, from contracted bedrooms for speakers and VIPs, to allocations for delegates. Or if you are attending a conference and need to book a bedroom you can find all our accommodation options here.