Thorpe Park Hotel & Spa – Leeds

Morning commuter traffic, city jams, running late – when you book your meeting at Thorpe Park Hotel this is just one less thing that your delegates will have to worry about. With a prime location 6 miles outside the city centre at J46 of the M1, it’s a perfect venue for gathering people together from all corners of Yorkshire and beyond. With on-site parking and a dedicated conference welcome desk, there’s no excuse for anyone to get lost or be late looking for change for the parking meter

All our meeting rooms are purpose-built, fresh and contemporary. We believe that creativity and collaboration are key to successful meetings and our creative spaces are designed to achieve just this. Conference Cafe is right at the heart of the business – think of it as your own first-class lounge where you can grab a cup of the finest bean-to-cup coffee, enjoy a smoothie, snack on healthy fruit and nuts, or be a little indulgent with our home-baked cookies.

Terrace for Alfresco dining and small lawn area

Capacity

Name	Banqueting	Boardroom	Theatre	Cabaret	Reception
Thorpe Suite	160	x	150	100	x
Gallery Suite	50	30	60	x	x
Thorpe Suite I	x	x	60	40	x
Thorpe Suite II	x	x	60	40	x
Meeting room 7	x	x	40	x	x
Meeting room 3	x	x	40	x	x
Meeting Room 6	x	x	12	x	x
Meeting Room 2	x	x	25	x	x
Meeting Room 9 Barwick Suite	x	x	25	x	x
Meeting room 14	x	8	9	x	x
Meeting Room 4	x	x	12	x	x
Meeting Room 5	x	x	12	x	x
Meeting Room 8	x	x	25	x	x
Meeting Room 1	x	x	12	x	x
Meeting room 10 Colton Suite	x	20	40	30	x
Meeting room 11	x	8	9	x	x
Meeting room 12	x	8	9	x	x

Parking

Type	Basis	Spaces	Cost	Location
Car	Per Hour	248	£3	Onsite
Coach	Per Hour	3	£0	Onsite

Accreditations, Associations, Memberships and Affiliations

Awards

AA Group of the Year 2016/17

Venue Safety Policy

The booking is confirmed as soon as you confirm the booking online.
Final numbers
the chargeable numbers are as detailed on the booking form. 14 days prior to the arrival date the booker/ company will need to provide an update on numbers. itf the numbers dall or rise by more than 10% we may need to provide alternative accommodation and space of an appropriate size.
The below policy will apply
Days prior to date of arrival Cancellation percentage of revenue
Between 90 and 180 Days 10% of the total booking value
Between 28 and 90 Days 25% of the total booking value
Between 14 and 28 Days 75% of the total booking value
Less than 14 Days 100% of the total booking value
If delegates/guests don’t arrive or leave early then a 100% cancellation charge will apply.
Either party can cancel the event in the following circumstances:
1. The other party enters any type of insolvency proceedings
2. The other party fails to abide by the terms of the contract
3. If there is government instructed restriction which prevents the hotel from operating, or business travel restrictions prevents the company delegates from safely committing to their scheduled meeting, the booking can be rescheduled for a mutually convenient time within a 12-month period with no charges. Please note that transferred reservations will be subject to availability and any rate differences and are only available on a one-time basis.
4. If the hotel is prevented or hindered from hosting the event by any circumstance beyond its reasonable control it may, without being liable for any loss or damage suffered by the client or anyone else, re-locate the event to another venue in the same locality, or terminate the contract forthwith by giving notice.
5. The hotel may cancel your booking and terminate the contract if it reasonably believes the booking/attendees or nature of the event may cause public disorder or damage its reputation.

What payment terms apply?
If the client has credit arranged with the hotel then the terms of that agreement govern their payment obligations. Any account queries should be notified within 5 working days of receiving the invoice. If the hotel cannot resolve this immediately, they will ask that the balance of your account minus the query value whilst it is resolved. Payment terms are 21 days from date of invoice. Should payment become overdue The Hotel shall have the right to charge interest at either the rate of 4% above the Hotel’s Bank base rate from time to time or Under the Late Payment of Commercial Debts (Interest) Act 1998.
If there is no credit facility full payment is required prior to 30 days before the event start date.

We are currently offering meeting space for up to 30 delegates with the following policies in place:

· All meeting space allocated will allow for 2m social distancing

· Rooms are deep cleaned and left vacant for 48 hours in between use

· Alcohol gel & virucidal wipes available throughout the hotel

· All snacks provided are pre-packaged

· Lunch is individually plated

· All staff are temperature checked on arrival

Corporate Responsiblities

Shared Responsibility: We aim to develop and implement social and environmental policies which demonstrate our core values by involving our stakeholders to ensure shared ownership of responsibilities and rewards.

Honesty, Integrity & Accountability: We will communicate our policies, objectives and performance openly and honestly to our stakeholders. We will listen to views and suggestions and encourage involvement.

Continuous Improvement/Sustainability: We are committed to reviewing and measuring our CSR activities and performance. We will develop and implement CSR policies and procedures, monitor effectiveness and work towards improvements.

Demonstrate Compliance: As a minimum we will meet or exceed all relevant legislation. Where no legislation exists, we aim to develop and implement our own appropriate standards.

Environment
We will take all reasonable steps to manage our operations in a way that minimises our impact on the environment.

Venue Group